Hall Contract

Robin’s Nest
Lake Rental & Country Gatherings
1610 Swope Road Bethel, Ohio 45106
Phone : ( 513 ) 876– 2345
Fax : ( 513 ) 876 – 2345
E-Mail : rnestlake@aol.com
www.robinsnestlakerental.net

Hall Can Accommodate 100
SINGLE EVENT RENTAL AGREEMENT AND USER RESTRICTIONS

Date:____________________

Name(s)of Applicant :__________________________________________

Company Name : ______________________________________________

Address : ______________________________________________________

City / State / Zip _____________________________________________

Phone # __________________ Fax: _________________

e-mail : _______________________________________

Describe Type Of Event : _______________________________________

Date / Time Of Event _________________________________

Appx. # Of People Attending ___________ Alcohol – Yes___ No ___

Ceremony Date:_________ Time: ________

Reception Date: __________ Time: ________

Brides Name : _______________________________________________

Groom Name: _______________________________________________

Engagement Photo Date :______________________ Time :__________________

Rehearsal Date : _______________________ Time : __________________

** Please Note **
Prices are subject to change.
Call for current rate.

Robin’s Nest, and the undersigned Applicant(s) hereby agree's to the following terms and conditions
of this Single Event Rental of the real property and improvements known as Robin’s Nest,
located at 1610 Swope Rd, Bethel, Ohio, as follows:

Please Note :

There's an additional cost above the hall rental for any outdoors ceremonial chairs needed.
The cost is $1.00 rental per chair, If you elect to have a Ceremony outside we would need
to know the exact amount of chairs needed within 30 days of your event.
We will set up & tear down for the said rental price,
As soon as you get your RSVP back let us know how many chairs you would like to rent.
If weather is bad and chairs are not used you will be refunded this amount.

1. Rental Payment. - Please Note. . . Please Make All Checks Payable To : Robin Nall
Applicant hereby agrees to pay rent for the use of the premises of the event described above in the
amount of $ _____________ ( One hour Rehearsal & One hour Engagement Photo is included )
Fifty percent (50%) of the rental amount shall be due and payable upon execution of this agreement
The rental balance is due no later than thirty (30) days prior to your event as scheduled above.
Limited on-site kitchen facilities are included in your rental
In the event the rental is not paid when due, Robin’s Nest, may in its sole discretion deem the contract terminated upon written notice to Applicant and all prepaid rental deposits shall be forfeited by Applicant(s).

2. Usage.
Applicant(s) shall be entitled the use of the property and facility, ________between the hours of ______ am / pm, and _______ am / pm on the date of: ______________ ,20______for the event as described above and no other purpose unless approved in writing by Robin’s Nest.
Time designated above includes Set-Up and Clean-up,
If your guest list exceeds initial estimates, there will be a $10.00 a person added to invoice.

3. Damage Deposit.
Applicant shall pay a damage deposit in the amount of $ 300.00 no later than thirty (30) days prior
to the scheduled event.
The damage deposit will be refunded by Robin’s Nest within (10) days following the scheduled event if the premises are returned in the same condition as existed prior to the event.
Any amount withheld from the damage deposit for damages will be summarized in writing by Robin’s Nest and the actual or estimated cost for repairs shall be deducted from the deposit
and the balance refunded to Applicant, the Applicant is liable and responsible for the full repair or replacement cost if it exceeds deposit for any and all damage by Applicant, their guest, invites, or attendees within (10) days of presentation.

4. It is the sole expense and discretion for the Applicants to provide liability Insurance for their event.
I the Applicant(s) will not hold Robin’s Nest responsible for any liability arising out of Applicants use and occupancy of the premises and all area appurtenant thereto.

5. Accidents and Indemnity by Applicant.
Applicant shall defend and indemnify Robin’s Nest and hold Robin’s Nest harmless from any and all liability, damages, cost, or expenses, including attorneys’ fees, arising from any act, omission,
or negligence of Applicant, or the officers, contractors, licenses, agents, servants, employees, guest, invitees, or visitors of the Applicant on or about the premises; or arising from any accident, injury or damage, howsoever and by whosoever caused, to any person or property occurring in or about the premises.
Robin’s Nest shall not be liable for any loss or damage to person(s)or property sustained by Applicant, or other persons, caused by the building or improvements, or any appurtenances thereto, being out of repair or by the bursting or leakage of any water, gas, sewer, or steam pipe; or any theft or vandalism; or by any other cause of whatever nature.

6. Impossibility of Performance.
Robin’s Nest shall be released of its obligations under this Agreement in the event of Acts of God, including flooding, inability to obtain labor and materials or reasonable substitutes for labor and material, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental actions, civil commotions, fire or other casualty, or other causes beyond the reasonable control of Robin’s Nest.

7. Usage of Alcohol.
Beer or alcoholic beverages are permitted. Absolutely NO glass containers are permitted.
All Beverages Must Be Obtained From Wedding Site !
( No Drinks Brought In From Off-Site. . . This Also Includes Guest )
Responsibility and appropriate use and consumption of alcohol at Applicants event and liability for
any consequences arising from the consumption of alcohol shall be assumed by Applicant(s)
and the party catering or serving.
Only the Applicant may supply alcohol for the event or a licensed caterer,
Applicant must have a designated server(s) present at all times where alcohol is located.
Applicant ensures that there will be no under aged guest served.
Applicant is liable and responsible for conduct of all guest, invitee, servants, and visitors.
It is the Applicants sole & full responsibility to make sure all guest, invitees, visitors, and
servants that attend Applicant’s event be aware of all policy Rules and contract of Robin’s Nest.

8. Cancellation Policy.
Applicant must notify Robin’s Nest, of a cancellation no later than sixty (60) days prior to
the scheduled event. Upon timely notification of cancellation, Applicant shall receive a refund
of the initial rental deposit minus $200.00 for handling and reserving space.
Any notice of cancellation received less than sixty (60) days prior to the scheduled event shall
result in a forfeiture of Applicant’s deposit.

9. Decorations.
All decorations must be free standing and removed after the event.
No decoration are allowed to be placed on walls,
No Tape, No Adhesives, No Pins or Tacks Allowed On Walls
Y ou may use push pins etc. on free standing decorations only
Use of nails, staples and screws are prohibited.
Cover candles may be utilized provided all such candles are located in the center of each table
and not on a Hall ledge. Use of rice is prohibited. / Rosebuds are permitted indoors.
Birdseed is permitted Outdoors only. No glitter or stringers.
All tables must be covered with plastic lined table cloth.

10. Rehearsal.
All rehearsal times must be scheduled with Robin’s Nest
No rescheduling unless there is availability.

11. Deliveries.
Scheduling of all deliveries is the Applicant responsibility .
Applicant must make arrangements to meet with individual vendors,
including florists, bakers or food suppliers at the premises.
Robin’s Nest will accept deliveries if prearranged with Applicant for a mutually agreed upon fee(s).
The Applicant shall be responsible for the security of such deliveries and belongings
for the full rental period.
All equipment, decorations and personal property must be removed by end of rental period.
ABSOLUTELY NO GLASS CONTAINERS !
If catering in food, Must provide an endorsed copy of Vendors food license

12. Music.
Music supplied by Applicant must be kept at a reasonable volume at all times.
All music must be terminated no later than 11:00 p.m. unless preauthorized by Robin’s Nest.
Smoke and Fog machines are prohibited. No profanity in music allowed.
D.J. equipment and all vendors equipment must be handled properly so that no damage is
done to facility or premises.

13. Clean-Up.
Applicant is responsible for the cleaning up of the premises after the event.
All garbage must be bagged and placed in dumpster.
All tables must be wiped off and chairs placed under table.
Floors must be cleaned from refuse ,etc.
Applicant must be present the entire length of event to assure proper closing or
designate in writing someone to perform this task.
Allow at least one (1) hour for clean-up.
Robin’s Nest is available to assist with clean-up, at an hourly rate of $15.00
All clean-up assistance must be arranged in writing, prior to event.
Facility and premises is to left in the condition it was found.
If Applicant fails to provide satisfactory clean-up,
Applicant shall pay Robin’s Nest specified clean-up fee.

14. Personal Items.
Robin’s Nest is not responsible for lost or stolen personal belongings.
All personal belongings must be removed by Applicant upon termination of event.
Robin’s Nest is not responsible for personal property left at the premises after your event.
( This also applies to the Applicants contractors that they may have hired )

15. No Smoking. Applicant(S) is solely responsible to assure that all guest complies with
state regulations on smoking, any fines or penalties will be applicants expense.

Smoking is expressly prohibited inside the hall. Smoking is allowed outdoors only.
Please inform guest that they are to utilize the clay pots with sand, when smoking.
All cigarette butts left on the ground must be removed by Applicant during clean-up.
Disregarding of these rules will result in loss of deposit.

16. No Animals / Pets.
The presents of animals or pets on the premises is expressly prohibited.

17. Firearms. / Drugs.
Firearms of any kind are Strictly PROHIBITED. / NO DRUGS Allowed on Property

18. Children MUST be supervised at ALL TIMES

19. Vehicles left on premises after the event must be retrieved by 9 a.m.
the morning after the event, or vehicle will be towed away at owners expense.

20. Applicant is responsible for arranging all rental including port-o-lets and tents.
Robin’s Nest will provide one (1) port-o-let for outdoor events.
All others needed will be $150.00 per unit, per event. 30 day notice if more than one is needed.

It is the full responsibility of applicant(S) to obtain a permit at their expense and comply with all
County requirements when using a rental tent,
The applicant(S) must provide Robin' Nest a copy of the approved permit 30 days prior to the event,
failure to provide approved permit will lead to No tent!

21. Fighting etc. will not be tolerated. On-Site manager (owner) will call officers if needed.

22 If weather is impassable, a new date may be scheduled, providing the date you wish is available

23. Set-Ups are NOT available on the day before the event, unless in writing.
It is the full responsibility of Applicant to inform everyone attending Applicants event,
of Robin’s Nest Rules, Policy, and Contract.

24. Fire Regulations.
Exit Doors MUST remain accessible and Un-Obstructed at ALL TIMES … No Exceptions
Applicant is responsible for all items that are flammable.

It is solely the applicant(s) responsibility to assure that their guest list doesn't exceed hall
occupancy maximum, failure to comply will result in state fine's & penalties at applicant(s) expense.

25. Robin’s Nest makes no guarantee of the appearance of any given property.
( We will give our best effort )

26. Check-Out .
The Applicant’s event must end as scheduled and premises vacated.
No one is allowed to enter facility once gates are closed.
You may contact Robin’s Nest the morning after the event by phone.
Should your event exceed it’s time limit, and extra charge of $200.00 per hour,
will be added to your invoice.
( Sorry, but we have to have our facility ready for the next event.
ALL receptions must end promptly at 12 Midnight.

27. Robin’s Nest , or a representative, may terminate upon “Just Cause”,
any occupancy at any time with no refund of fees.

28. Please report any difficulties immediately.

29. The Upstairs Area Is For Bride / Groom And Wedding Party Only ! !
No Other Guest Are Permitted Upstairs !! No Exceptipns

I the Applicant(s) have read and understand the contract, rules and guidelines,
and agree to abide to all rules of this agreement, and further agree to ensure
that any person or persons designated by Applicant to supervise or be responsible
for the set-up, conduct, or take-down / clean-up of the Applicant’s occupancy of
Robin’s Nest shall also read and understand the rules and guidelines of
Robin’s Nest and shall abide by all rules.

INDEMNIFICATION / HOLD HARMLESS AGREEMENT
In consideration of the use of the facilities and premises described in the proceeding agreement, I / We, the below names,
do hereby agree to indemnify and hold harmless Robin’s Nest and all their heirs and assignees there of, from any loss, cost, or expense
connection with any damages, injuries, or death arising from any activity, event or function occurring in or about Robin’s Nest and
premises as a consequence of, or attendant upon our tenancy.

__________________________________________________________________________Print:________________________________
Applicant(s) Signature

_________________________________________________________________________ Print: ________________________________
Applicant(s) Signature

Date : ________________________________________

THIS RENTAL CONTRACT is entered into this ________ day of : ___________ , 20_____

Robin’s Nest : By _________________________________
Robin Nall ( Owner & Operator )

Total for Hall Rental: _______________

Miscellaneous : _________________________________________________________________________________________________

_____________________________________________________________________________________________________________

Please Make All Checks Payable To : Robin Nall

Deposit Paid : ________________ Balance Due : _________________

Ceremonial Chairs Needed________________ Confirmed Date & Price of Chairs_______________________